TalentEd Records
Employee Online Personnel File System

Employees can access and submit changes for commonly used payroll forms such as W-4's, FMLA requests, and graduate credit approval by logging into their TalentEd Records account.  These forms can be found after logging in by clicking on "Available Forms".  If an employee opens an Available Form in error, you may delete the requested form by going to your "My tasks" and choosing the delete option next to that form.  

Employees can only delete forms that they initiated.  Any form that has been requested by Human Resources does not have the option to be deleted by the employee.

All forms are in an e-form format and should be completed and submit electronically.  They will be routed to the appropriate approver(s) once submitted by the employee.  

If you have forgotten your password for logging into TalentEd Records, please utitlize the forgot password option at the login screen.  

Steps to submit/update an Available Form

  1. Log into TalentEd Records Account (link above)

  2. Select "available forms" from the menu on the left

  3. Find the form you would like to change and click on it.

  4. If you currently have a form in that folder, it will ask if you want to archive the current form, you will select yes.  This just puts the prior form at the bottom of the e-folder.

  5. Complete form and electronically sign. 
    (NOTE: Most forms will automatically pop back up when needing an electronic signature. The Federal W-4 will NOT do this. You must go back to your Task List and open this e-form back up and electronically sign at the bottom. If you don't complete this step, the form will not get processed.)

Current TalentEd "Available Forms"

Note: You must be logged into your TalentEd Records account to access these forms.

  • Missouri W-4 

  • Federal W-4 (listed as W-4)

  • Direct Deposit Request (these will be verified directly with the employee for security reasons)

  • FMLA Request

  • Graduate Credit Approval (Instructions can be found here)

  • Emergency Contact Response Form

  • Missouri Teacher's Certificate (to submit updated certification)

  • Professional License (to submit updated licenses for licensed staff. ex: nurse)

  • Jury Duty Documentation (to attach jury duty supporting documentation when requesting Jury Duty leave)

  • Extended Days Log (Employees under an extended contract will attach their log for administrator verification of contract completion)

  • College Transcripts (to let HR know you have ordered updated official transcripts to be sent directly to HR)

Online Personnel File Viewing

Employees are also able to view their personnel file from within their secure TalentEd records account.  Once logged in, you will select "files" to gain access**.  

**Note: File folder access is limited based on the content of each of the online folders.  If you need access to a specific document you do not see, please contact Human Resources.